EasyVend for Water Delivery
EasyVend is designed for water suppliers, spring-water distributors, and cooler rental services who want to automate their operations and run deliveries more efficiently.
We deliver excellence at every drop.
Online Ordering
We create your custom, automated online ordering platform, enabling 24/7 order processing, customer management, and scalable growth online.Fast, Automated Pricing for Water Delivery and Rentals
EasyVend manages and automates unlimited price levels and cooler rental fees for each customer. In a way that makes price rises fast, easy and invoicing is always the correct rate automatically. Never miss a rental fee again.Streamlined Route Scheduling: Automate Deliveries by Day and Driver
Easily set up and default to your specific rounds for different days of the week and allows overrides when necessary. This makes managing delivery routes simple. No more spreadsheets trying to manage your drivers.
Digital Delivery Recording: No More Paper Dockets or Manual Data Entry
Drivers can record how many bottles are delivered and returned on their phone or tablet, No more manually filling in a docket book with pen and paper, No more chasing your drivers for the paper docket book, no more lost signatures, or sitting down at the end of the day re-entering data into MYOB, Xero or spreadsheets.Automated Proof of Delivery via Email & SMS
Automate proof of delivery with email and SMS, giving your customers confidence in the accuracy and professionalism of your deliveries.Live Data Sync Means Faster Billing and Less Errors
Sync delivery data to the office in real time — ready for instant invoicing or on-the-spot billing. Track driver routes, monitor delivery status, and stay ahead with real-time scheduling insights.Automated Billing & Payments
Eliminate debtors with automated billing and payments. Reduce time spent on debtor follow ups, manual bank checks and accounts data entry. Less admin, faster cash flow saving thousands.Powerful, Easy-to-Use Reporting for Smarter, Faster Decisions
Powerful, user-friendly reporting tools that give decision-makers at every level instant access to insights, trends, and potential issues — no technical expertise required.Integrate with Accounting giants like Xero and MYOB?
The EasyVend solution takes care of every aspect of your Water Distribution business, from online ordering, managing routes, unlimited customer price variations, automated invoicing and payments. Xero and MYOB general accounting take care of generic business tasks like office bills, rent, electricity, and payroll. When you properly integrate a software built for your business and your customers, with Xero or MYOB, you get a final Profit and Loss that owners, managers and accounts love and use to interpret and grow the business.
Streamline Water Delivery with Smart, All-in-One Water Suppliers Software
EasyVend is designed for water suppliers, spring-water distributors, and cooler rental services
who want to automate their operations and run deliveries more efficiently.
We deliver excellence at every drop
What If You Don’t Have An Excellent Water Supplier Software
❌Juggling on Phone, text, or paper orders
❌Poor delivery planning and waste of time
❌Lost deposits and unreturned bottles
❌Manual invoices and payments deal
❌Stuck to make quick, informed decisions.
❌Unhappy and unsatisfied customers
❌Too much admin work means a higher risk of errors.
What If You Have An Excellent Water Supplier Software
✔️Capture every order and never miss deliveries
✔️Plan Routes for maximum efficiency
✔️Track deposits and bottles
✔️Set an automatic invoice and payment method
✔️Get Live updates at your fingertips.
✔️Keep customers happy with instant updates
✔️No Admin work means fewer costly mistakes.
Why Choose EasyVend
No Lock-In Contracts
We’re confident in our results, so we never lock you in. If you find a better solution, cancel anytime.
Real Support from Real People
Our portal is very seamless and easy to use. However, whenever you need help, our support team guides you from day one and stays with you as you grow.
Call us anytime and get your query solved.
Tailored for Your Industry
Get software customised for your business at off-the-shelf prices. Start small or automate everything—we’ll guide you at every step.
Why EasyVend?
Guaranteed results with NO lock in contracts.
The EasyVend solution is an easy decision to make. We let it speak for itself by never locking you in. If you find a better solution, cancel your subscription any time. That’s how confident we are about helping your business grow, become more efficient and allow you time to do what you want. EasyVend has been developed, rewritten and refined for fifty years.
Handheld support with real people you can talk to any time.
You don’t need to go to university for a degree in IT, that’s our job. Our support people hold your hand from day one. Its in our best interest to help you grow your business and achieve your goals. If we don’t, you are not locked in, we have to perform. Call our support staff and have a chat to test us out.
Customised application and support for your industry, at off the shelf generic software pricing. Start simple with the EasyVend application and gradually automate your entire business OR jump in and solve all your frustrations with the entire solution at once. We will guide you through the entire process and then be there to help you thereafter. Give us a call for an absolute, no obligation needs analysis of your business.
How EasyVend Empowers Water Suppliers
Seamless Order Management
No more juggling phone calls, emails, and messages. With our smooth, easy-to-use dashboard, you can receive all orders into one organized system, whether they come from your B2B water ordering and delivery management system or other channels.
Intelligent Route Optimization
Generate efficient delivery routes that respect customer time. It will also minimize your driver’s travel time and fuel costs.
Real-Time Inventory & Deposit Tracking
You can monitor bottles, coolers, and rental units in real time without manual tracking.
Automated Invoicing & Payment
EasyVend generates detailed invoices automatically and processes payments quickly. Your customers can make immediate payments with integrated card capture.
Customer Self-Service Portal
Through our online ordering platform for water deliveries, customers can place orders 24/7. Our portal enables customers to place and track orders easily, helping you reduce unnecessary communication.
Streamlined Accounting Integration
EasyVend syncs directly with popular accounting platforms like Xero and MYOB for streamlined accounting. It connects all your business processes for a smoother workflow.
We automate the following processes
in your packaged ice business
Effortless Online Ordering
Allow customers to place orders easily through our app or website, accessible from any device.
Automated Invoicing
Generate detailed invoices automatically, simplifying your accounting processes.
Inventory Management
Track stock levels, locations, and availability for optimal delivery management.
Flexible Payment Options
Handle payments with automated direct debits and credit card processing.
Comprehensive Reporting
Monitor all your orders, sales, profits, losses, and more with detailed reporting tools.
Real-Time Delivery Tracking
Stay updated with electronic proof of delivery and real-time order tracking.
Seamless Accounting Integration
Integrate effortlessly with Xero and MYOB for streamlined accounting processes.
Access Anywhere, Anytime
Access EasyVend from anywhere at any time with our web-based platform.
Ready to Automate Your Water Delivery Business?
Frequently Asked Questions
Yes. Water deliveries and cooler rental fees are managed in the same platform. Cooler locations, due dates, and fees are tracked automatically — no missed rental charges. Bottle deliveries and returns are recorded at every stop, and deposit balances are tracked per customer so your accounts always reflect what’s actually out in the field.
Yes. Drivers record bottles delivered and empties collected at each stop via MiniVend. Stock balances update in real time. Your office sees exactly what’s in the field without chasing anyone for paperwork.
Yes. Configure recurring scheduled orders (e.g., every second Tuesday), standing orders that auto-generate, or ad hoc orders through the customer portal. Each account is set up to match how that customer actually orders.
Invoices can be generated the moment a delivery is marked complete — customers receive them the same day, not days later. Credit card payment processing means payment can be collected at the point of invoicing. Debtor days drop significantly.
A branded self-service portal with their pre-set products and pricing. Customers log in, select quantities, confirm — under a minute. They can view order history, upcoming deliveries, and current balance. Orders flow straight into your system, no manual handling.
Yes. B2B and B2C customers sit in the same platform with separate pricing, schedules, and invoicing rules per account. A commercial office on weekly invoicing with volume pricing and a residential customer billed per delivery — all configured automatically.
EasyVend captures a digital signature, delivery photo, and timestamp at every stop. You pull up the record instantly rather than searching for paper dockets. The evidence is clear and dated.
Typically 4–8 weeks. Month one: import your customer list, products, and pricing, then connect to Xero or MYOB. Month two: roll out online ordering to customers in stages. Month three: move drivers onto MiniVend. By day 90 you’re running a fully automated order-to-cash process, and the EasyVend team is with you at every step.
No. MiniVend runs in any web browser — Android, iPhone, or tablet your drivers already own. Nothing to install, no device management required.
EasyVend’s Australian support team is available outside standard business hours. Customers regularly call before 5am runs and reach a real, knowledgeable person — not a ticket system or overseas call centre.
No. EasyVend is month-to-month — cancel any time, no questions asked.