EasyVend for Dairy Distribution
Running a dairy supply business is tough without the right system, and after 30 years in the industry, we know the challenges of chaotic orders, manual invoicing, and tracking inventory. That’s why we created EasyVend, a simple platform that streamlines the process. Designed specifically for suppliers and distributors, it helps track orders, automate invoicing, and plan ahead all in one place.
With EasyVend, no more scattered tasks -no more wasted time.
Simplifying Dairy Distribution for Over 30 Years
At EasyVend, we’ve been at the heart of dairy distribution for over three decades. Our deep-rooted industry expertise means we understand the needs of dairy suppliers and delivery drivers like no one else.
EasyVend is perfect for Dairy Distribution.
Our software streamlines the entire dairy distribution process—automating orders, payments, and delivery to your customers.
Trusted by Industry Leaders: EasyVend has been serving the dairy industry for over 30 years, managing rebates and price variations for top brands like Riverina, Norco, and Brownes.
How EasyVend Streamlines Dairy Distribution Software
Transform your dairy operations with our comprehensive platform that handles everything from order placement to final payment. Our dairy distribution software eliminates the complexity of managing multiple systems while giving you complete control over your business operations
Dairy B2B Ordering System for Suppliers & Distributors
Secure Ordering and Payment
Our milk supplier and distributor ordering system ensures your customers order online through a branded portal. Every order appears instantly in your dashboard with an invoice. You can also track your payments automatically.
No missed calls, no missed orders.
Real-Time Order Tracking And Deliveries
Now you can track every order and delivery. Your drivers use the MiniVend app to update delivery status in real-time. We also ensure you can easily select the routes for delivery. This route optimization helps drivers complete deliveries faster while reducing fuel costs.
Simplified Accounting
Manual entry can be chaotic. That’s why we’ve made accounting simpler for you and your team. You can easily integrate EasyVend with the best accounting platforms, MYOB and Xero. It gives you clear visibility into sales performance and profitability.
Why EasyVend is the Best Choice for Dairy Distributors?
Tailored Solutions for Every Dairy Operation
From custom pricing and flexible payment options to adaptable delivery schedules, EasyVend offers a personalized experience that meets the specific demands of each customer. Our system allows your clients to place orders online with their standard options pre-selected, reducing the need for direct contact with your support team.
Automated Invoicing and Payment Management
Automate your invoicing processes and manage rebates with ease. Our system’s automated direct debits and credit card payments eliminate the hassle of debt collection, saving you valuable time and ensuring timely payments.
Industry-Specific Efficiency
Designed with the dairy sector in mind, EasyVend delivers exactly what you need—nothing more, nothing less. Our solution is fine-tuned to address the distinct requirements of dairy distribution, enhancing your operational efficiency.
EasyVend Features for Dairy Distributors
EasyVend simplifies operations with seamless online ordering, inventory tracking, automated invoicing, and powerful reporting. Monitor deliveries in real-time, streamline accounting with Xero and MYOB integration, and access your data anytime, anywhere.
Seamless Ordering Online
Manage orders easily online through the app or website, on any device.
Inventory Management
Track stock levels, locations, and availability for efficient delivery management.
Invoicing and Payments
Easily handle invoicing and automated direct debits.
Rental Reports
Receive detailed reports on rentals, including locations, due dates, and fees, to assist with stock takes and maintenance.
Comprehensive Reporting
Monitor all your orders, sales, profits, losses, and more with detailed reporting tools.
Track Deliveries
Monitor and update orders on the go with electronic proof of delivery.
Simplified Accounting
Enjoy two-way integration with Xero and MYOB.
Access Anywhere, Anytime
Access EasyVend from anywhere at any time with our web-based platform.
Trusted by Industry Leaders in Dairy Distribution
Trusted by the top brands like Riverina, Norco, and Brownes
EasyVend has been serving the dairy industry for over 30 years. Due to our expertise, top brands trust us to handle their complex catalogs, multi-tier pricing, and high-volume processing efficiently.
We are the heart of dairy distribution, automating everything from orders and payments to delivery to your customers.
Manage Rebates and Price Variations
Dairy pricing keeps changing frequently. Our system automatically calculates rebate structures, promotional pricing, and volume discounts without manual intervention. So your customers can see correct pricing every time they order.
It helps you maintain healthy margins without constant price management.
Real-World Results
With EasyVend, everything is automated. Less paperwork, fewer chances of errors. You can track everything from order placement to delivery in real time. Moreover, your customers receive orders without delays since everything is on autopilot, so you can focus more on results and growth instead of data entry errors and corrections.
You are saving more time, making more informed decisions and growing faster with only one simplified software that is handling everything for you.
See How We Can Help You
Ready to streamline your dairy distribution operations? Our team understands your challenges and helps you grow from day 1.
Schedule a personalized demo to see exactly how EasyVend will transform your business.
Frequently Asked Questions
Yes. Rebate structures, promotional pricing, and volume discounts calculate automatically without manual intervention. Customers always see the correct price, invoices are always at the right rate. EasyVend has managed this complexity for top dairy brands including Riverina, Norco, Brownes, and Oaklands for over 30 years.
Cloud uptime is far higher than local office systems. In the rare event of an issue, your team falls back to phone orders temporarily — nothing stops. More importantly, EasyVend’s Australian support team is available before 5am. You call, a real person answers — not a ticket queue while your drivers are waiting to head out.
Cut-off times can only be set globally in EVW and it will apply to everyone. On V1 websites, customers can modify orders online right up to cut-off, then orders lock. On V2 websites, customers can copy an existing order to bring items back to their cart, make changes, check out the updated order, and cancel the original — all before cut-off. Either way, drivers receive the final, accurate order through MiniVend before they leave. No outdated paper pick lists.
EasyVend supports batch number tracking natively. Traceability obligations are supported — recalls and quality investigations are straightforward.
Not at all, EVW connects to Xero in minutes through a built-in integration — no custom IT project. Completed deliveries create invoices in Easyvend seamlessly, and can be synced to Xero in a few clicks! Payments reconcilliation is easier than ever, as Xero automatically match it against the synced invoice from EasyVend. Double data entry is eliminated.
Most do within three months. You don’t force the change — calling remains an option. But ordering online at 11pm while planning next week’s menu is easier than calling during business hours. Typically 60%+ of orders move online by month three.
Yes. If a driver delivers fewer items than originally docketed, they create an order for the difference using a negative quantity. When batch invoices are generated, a credit note is automatically created for the customer and syncs to Xero or MYOB — accounting stays accurate without extra manual steps.
MiniVend captures a digital signature, delivery photo, and timestamp at every stop. You pull up the timestamped record immediately. Disputes are resolved with clear evidence — not a debate about paper dockets.
Yes — both are supported. Xero offers a full two-way sync: invoices push across automatically and payments recorded in Xero reconcile back into EasyVend. With MYOB, EasyVend syncs invoices and receipts across, but payments recorded in MYOB do not transfer back. Your bookkeeper continues working in their accounting software as normal — EasyVend feeds the data in cleanly.
EasyVend is purpose-built for food and beverage distribution — not adapted from generic wholesale software. Rebate management, stock tracking, and delivery scheduling are native features. The team has worked specifically in dairy distribution for over 30 years.
Yes. Set up region-based rounds with different default schedules per area. Managers can see all driver activity — including orders marked as delivered — in real time from one dashboard. Note that live GPS location tracking is not available.
Typically 4–8 weeks. Month one: import your customer list, products, and pricing, then connect to Xero or MYOB. Month two: roll out online ordering to customers in stages. Month three: move drivers onto MiniVend. By day 90 you’re running a fully automated order-to-cash process, and the EasyVend team is with you at every step.
No. MiniVend runs in any web browser — Android, iPhone, or tablet your drivers already own. Nothing to install, no device management required.
EasyVend’s Australian support team is available outside standard business hours. Customers regularly call before 5am runs and reach a real, knowledgeable person — not a ticket system or overseas call centre.
No. EasyVend is month-to-month — cancel any time, no questions asked.